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There are so many factors to think about when scaling the tech team — how will the professionals collaborate? What are the communication tools? How to set up all the IT processes correctly? These are just a few of the questions that have to be answered during software development team augmentation.

What is tech team augmentation?

Tech teams augmentation, also known as IT staff augmentation or IT outstaffing, is the processing of outsourcing the hiring process to a third party — an outstaffing partner, a recruitment agency, or professional headhunters. It is usually used by the companies that want to tap into new job markets or save resources on time- and effort-consuming hiring processes.

Tech team augmentation process

When is tech team augmentation right for business?

There are several points in time, when tech staff augmentation becomes the best decision for businesses:

  • Your in-house team is overloaded

  • There is a tech talent shortage in the market already covered by the business

  • You need to cut down on hiring and operational costs

  • You need to cut down on hiring and operational costs

  • Looking for new tech professionals becomes too much to bear

  • You want to fully control your project, as the main staff augmentation vs. consulting difference is in levels of control you have over a project. When you opt for staff augmentation, you get specialists who are the extension of your own team and manage them directly, flexibly changing the project scope if needed. When you collaborate with a consulting firm, you tell them what to do and wait for a result. In such a case, more rounds of approval and signing of additional contracts may be required.

Hire dedicated tech specialists while delegating HR Ops to professionals. Interested?

Drop us a line Hire dedicated tech specialists while delegating HR Ops to professionals. Interested?

Apart from making the hiring process easier, software team augmentation has numerous benefits.

Benefits of Outstaffing as a Tech Team Augmentation Approach

Companies that reap the benefits of IT outstaffing model, typically, become more competitive and their chances to increase ROI become more appealing.

Flexibility

96% of professionals say they need flexibility in their workplace. Businesses are no different — from a small startup to a unicorn enterprise, they want their conditions of tech staff augmentation to be flexible, swift, and efficient.

In this case, tech recruitment and staffing services can become a perfect solution because HR experts providing such services can:

  • Relieve their client from looking for and interviewing countless candidates

  • Look for different candidates simultaneously without feeling the pressure

  • Deliver results as fast as needed

Partnering up with an outstaffing or a recruitment partner is one of the best practices of developers team augmentation, as it allows companies to expand their teams without losing resources.

Access to unique knowledge

We are sure you’ve faced recommendation algorithms on Facebook and YouTube. You can already review the products in virtual reality on the Apple and Lamborghini websites. The AI market is growing by more than 20% each year because businesses are actively incorporating AI in their operations. Along with that, the threat to privacy and the demand for niche specialists are growing.

Video game combat designers, ethical hackers, data modelers, and geospatial technology professionals — these are unique tech professionals that require unique skills and knowledge. Regular developers, engineers, or designers simply will not be successful in these positions.

Attracting candidates for tech team roles, including unique and complicated positions, will benefit from the tech team augmentation approach.

If you have a reliable HR partner, they:

  • maintain a talent base full of candidates with innovative skills and ability to deliver commercial results;

  • seek candidates from different countries, as it is a proven approach to find the one who ticks all the boxes.

This way, tech teams augmentation provides some of the best candidates on the market.

Cost control

One full-stack developer in the USA can cost up to $116 thousand a year. The same specialist, hired with the help of the recruitment agency in, for example, Eastern Europe, can cost anywhere from $48 to 80 thousand per year.

Front-end developer’s compensation by countries

By providing global candidate sourcing, technical staff augmentation agency can help businesses save a colossal amount of funds and reach the desired results in the shortest time.

Loyal team

The main rule of a smoothly running team is to engage specialists with matching soft skills. Different soft skills for different teams.

In an R&D team tasked with exploring novel solutions, team members need to think outside the box. While in a technical support team, creativity and innovation may be less critical than a skill to follow the established procedures and stress-resistance. There are teams, where you need to be sociable because everyone is sociable there. In other teams, teammates who prefer written communication are valuable.

If you take people’s characters into consideration and hire specialists with the right soft skills, they, most likely, will like everyday project life and stay with you as long as needed. So, we always clarify which kind of humans not only specialists our client look for and bring such humans to a client’s team accordingly. Moreover, we arrange milestone talks with hired specialists to sync with their vision of a project life as it can change over time.

Reduced administrative burden

Many business owners would say that this benefit of IT team augmentation is the greatest one. Managing tax accounting and payrolls or processing vacations for specialists takes a lot of time and requires special knowledge. It’s especially burdensome if your team is international, and you need to stick to custom HR protocols for different countries. Here, professional staffing comes in and takes over all the administrative routine as if by magic.

5 Working Tips for Successful Tech Team Augmentation

1. Set clear reasons for software development team augmentation

First and foremost — the business needs have to be clear. There can be no ambiguity and doubt. Answer the following questions:

  • What do you want to achieve by augmenting the team?

  • How many people do you need for the team to be complete?

  • What is the team’s budget?

  • What milestones does the team have to hit to be successful?

Clear goals are a must for any project. But when it comes to expanding your team with new members and professionals, the answer should be formed clearly.

2. Scale the team as needed

Tech staff augmentation best practices can efficiently scale your team. So, do not hesitate to use it to its fullest — be sure to scale the team when needed. This way, your project will never fall behind, and the goals will always be hit on time.

Need one matching dev or a whole team? We’ll spot culturally fit candidates with relevant tech stack.

Share your goals Need one matching dev or a whole team? We’ll spot culturally fit candidates with relevant tech stack.

3. Research recruiting agencies

81% of consumers research the product they want to purchase online prior to buying it. With team augmentation being more important than buying a new smartphone, businesses need to be as dedicated and diligent towards choosing their recruitment partner as the regular consumer would be to an online shop.

For an IT staff augmentation process to go by smoothly:

  • Ask for references — a professional recruitment agency with a squeaky-clean reputation is likely to provide you with their references themselves.

  • Do not hesitate to request a call with the CEO — professional Chief Executive and Integration Officers will gladly take you through the processes to make sure every client is ready to stay with them.

  • Find the right balance — do not rush the decision-making process and do not stall either. Find a sweet spot between a thorough research and a just-on-time decision.

Proper research is one of the most crucial steps towards a proper technical team augmentation.

Quotes

At FATJOE, we learned that working with an outstaffing partner who really gets our industry made all the difference - they pre-vetted developers who already had SEO experience, which saved us tons of training time. I recommend setting up short trial projects (2-3 weeks) with potential developers before making long-term commitments, as this helped us identify who could truly deliver quality work within our budget. When we started, we made the mistake of focusing too much on hourly rates, but now we look at overall productivity and quality metrics to make sure we’re getting real value.

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4. Prepare to communicate your needs

“I need a developer” — this is not a clear and helpful request to present to a recruitment agency or an outstaffing partner. To properly communicate your needs, assess:

  • Project goals and deadlines

  • Exact list of specialists needed to achieve success

  • Necessary hard skills, aka tech stack, for each specialist you’re planning to engage in your project

  • Preferred soft skills, aka attention to detail, ability to explain complex concepts to a team or to deliver results without micro-mentoring, etc.

  • Possible tweaks the team might require along the way

  • Full- or part-time team involvement.

5. Think architecture, not headcount

To make the most of technical team augmentation, focus on structured workflows, scoped sprints, and clear quality metrics. Lock in budgets around deliverables, not hours, to stay in control and scale smoothly.

Quotes

To keep costs predictable, we lock in scoped sprints and avoid hourly billing traps. Budgeting isn’t just financial: it’s strategic. We document throughput metrics across outstaffed pods and compare them against in-house baselines to know if quality holds. That way, we scale with clarity. The mistake is treating outstaffing as headcount replacement. It’s not. It’s system architecture, with people as critical infrastructure. We approach it accordingly.

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Embrace the Best Practices for Developers Team Augmentation With Outstaff Your Team

Requirements Clarification

We at Outstaff Your Team know how to communicate with both businesses in need of tech teams and the candidates for the jobs correctly. We know how to ask the right question and like to dive deeper into the business needs to find just the right fit for any position. This helps us fill tech positions of any difficulty with ease and right on time.

International and Personalized Hiring

We seek candidates within 30+ locations to spot the most matching skill sets for our clients’ projects. We conduct unique interviews for each position we need to fill. This is key to smoothly running team.

Systemic Updates

We provide the necessary reports about candidates for team roles. We are always online to help our tech teams integrate to our clients’ projects with ease. It is like having a first-class HR department at hand.

Ongoing Talent Management

We provide full-cycle HR services, from handling payrolls and vacations to milestone talks. This removes an administrative burden from our clients’ shoulders.

Interested? Connect with us via [email protected], and we’ll be happy to help you select the best tech candidates for the job.

FAQ

What is technical team augmentation, and how does it work?

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Technical team augmentation is a way for companies to add skilled professionals to their existing tech team without going through long and expensive hiring processes. Businesses partner with a staffing agency or outstaffing provider who finds the right experts for their needs. These experts work alongside the in-house team, helping with specific tasks or projects, while the agency handles things like contracts, payroll, and HR support.

When should a business consider IT staff augmentation?

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IT staff augmentation is especially useful when an IT team is overloaded, hiring budgets are limited, specific expertise is needed or/and a business is actively growing. In such cases, tech staff augmentation best practices suggest that a staff provider:

  • hires for their clients globally to deliver more matching talent;

  • takes over managing specialists’ contracts and related taxes and handle;

  • handles all the HR things while a business can devote more time to their service or product development.

What is the difference between staff augmentation and outsourcing?

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If you have a dilemma to outsource vs. outstaff a tech team, keep in mind that staff augmentation adds virtual resources to the in-house IT team to help manage the workload. This approach helps companies fill their skill gaps precisely, as staff augmentation agencies seek specialists exclusively for their clients and handpick candidates with matching experiences and cultural backgrounds. At the same time, it’s possible to hire specialists for short-terms projects (from 3 months at Outstaff Your Team) and delegate hiring paperwork to a staffing company.

IT project outsourcing means delegating the whole project or parts of it to another company with an already assembled team. So, it’s possible to start the work on a project a bit quicker, yet the expertise of the outsourced team may be limited.

Ann Kuss
CEO of Outstaff Your Team

Ann Kuss is the CEO at Outstaff Your Team. After 11 years of expertise in building remote tech teams for startup unicorns and global tech brands, Ann decided to lead a new venture aiming to reinvent the way international tech teams scale. Throughout her career, Ann hired specialists for countless tech positions from more than 17 countries on all major continents. Ann graduated from Kyiv-Mohyla business school, is an MIM Kyiv alumna, and regularly takes part in mentorship programs for junior tech talents. Ann actively promotes knowledge sharing and curates Outstaff Your Team blog strategy, preferring topics that solve practical needs of IT leaders. She believes that structuring business flows (including hiring) is a well-planned journey with predictable and successful outcome.